Privacy Policy

Ashley Bros Trucking LLC ("Ashley Bros," "we," "us") is a locally owned construction-material hauling company based in the Kansas City metropolitan area. This policy explains how we collect, use, protect, retain, and delete personal information in the Ashley Bros Hub — the internal web application our employees and independent contractors use for onboarding, tickets, payroll, and payments.

Depending on whether you are an employee (W-2) or an independent contractor (1099), we collect:

• Identity and contact information: legal name, business name, address, email, and phone number.
• Tax information: W-4 withholding elections (employees), W-9 certifications (contractors), and Social Security number or EIN. Only the last four digits of your SSN/EIN are stored in the Hub; full tax identifiers are handled through secure tax forms.
• Work information: hauling tickets, loads, hours, pay rates, and adjustments.
• Payroll information: earnings, tax withholdings, pay statements, and year-to-date totals.
• Banking information: when you connect a bank account through Plaid, we receive an account nickname and masked account details (last four digits). We never see or store your online banking password.
• Account activity: sign-in records, role assignments, and audit history.

We use Plaid Inc. ("Plaid") to connect bank accounts securely for direct-deposit payroll and contractor payments. When you link an account, you enter your banking credentials directly with Plaid — Ashley Bros never receives or stores your bank username or password. Plaid provides us with a secure token and masked account details used only to send your pay to the correct account.

Plaid's own privacy policy (available at plaid.com/legal) governs Plaid's handling of your information. You may disconnect a linked account at any time through your portal or by contacting us.

• To onboard you and verify your identity, work eligibility, and tax status.
• To calculate and issue pay, including payroll withholding for employees.
• To prepare tax documents such as W-2s and 1099-NEC forms.
• To review and approve hauling tickets and track work performed.
• To secure the Hub, prevent fraud, and maintain required business records.

We do not sell your personal information, and we do not share it for advertising.

• Plaid — to connect and verify bank accounts for payment.
• Our hosting and database provider (Lovable Cloud) — to operate the Hub securely.
• Our accountants and tax professionals — to prepare payroll tax filings, W-2s, and 1099s.
• Government agencies — only when legally required (for example, tax filings with the IRS or state revenue departments).

Every processor we use is required to protect your information.

The Hub enforces role-based access control, so workers can only see their own records and only authorized administrators can see payroll and tax data. Connections are encrypted in transit (TLS 1.2 or higher), stored data is encrypted at rest by our hosting provider, sensitive identifiers are masked, bank connections use secure tokens rather than stored credentials, and administrative actions are recorded in audit logs. Live payment and government filing features remain disabled until all security requirements are verified.

We keep payroll, tax, and employment records for the periods required by federal and state law (generally at least four years for payroll tax records). Account information is retained while you work with Ashley Bros and for the legally required period afterward.

You may request deletion of personal information that we are not legally required to keep by contacting us below. We will confirm what can be deleted, what must be retained by law, and when retention expires.

• View and correct your personal and contact information in your portal.
• Update or replace your payment account at any time (changes require re-verification).
• Request a copy of your pay and tax records.
• Request deletion of information not subject to legal retention requirements.

If we change this policy, we will post the updated version here with a new effective date and, for material changes, notify active workers by email or in the Hub.

Questions, access requests, or deletion requests: contact Mike Ashley, Ashley Bros Trucking LLC, Kansas City, MO, or email ashleybrostruckingllc@gmail.com.